Precinct Election Official Orientation Application

Welcome to Precinct Election Official Orientation


First let me thank you for your interest in becoming a Precinct Election Official (PEO). The purpose of this orientation is to provide you with the basic terminology and functions surrounding Precinct Election Official duties. This information will help you make the decision as to whether or not being a Precinct Election Official is right for you. 

The ultimate goal of every election is to ensure that we remain a “government of the people, by the people, for the people".

Your participation is essential to ensure each voter experiences a positive, impartial, and open environment, instilling confidence in the election process, and in the privacy and security of their vote. 

Election days can sometimes be demanding, but at the end of the day you can be proud of a job well done.  You will know that your service has helped to advance the cause of democracy, a right that many sometimes take for granted.


Respectfully,

Mark A. Andersen

Supervisor of Elections


* We are an Equal Opportunity Employer and do not discriminate on the basis of age, race, religion, sex, or national origin.

What to Expect as a Precinct Election Official

A Precinct Election Official must be courteous and polite, attend a minimum of 1 to 4 hours of training prior to each election. Be prepared to work a long day on election days, and be at their assigned polling place by 5:45a.m.

 

PEO Pay:

  • All Precinct Election Officials receive $10 per hour for training
  • New Clerk and Assistant Clerk Master Election Certification (MEC) Training pay - $75.00
  • Clerk - $220.00 per election
  • Assistant Clerk - $190.00 per election
  • BCS Specialist - $160.00 per election
  • Inspectors - $160.00 per election
  • Deputy - $120.00 per election
  • *These wages are subject to change based on annual approved budget.

     

    PEO Terminology:

  • Accessible Voting System: Election equipment that allows the voter to mark the ballot by “touching a screen” or by an audio ballot which is read to the voter.
  • Ballot Counting System (BCS): Election equipment that counts/tabulates paper ballots.
  • Ballot Issue Table: Location where an inspector will retrieve the Voting Pass from the voter and issue the voter a ballot.
  • Blue Security Cart: Securely stores ballots and election supplies.
  • Precinct: A voting location that is outlined by boundaries. Voters are assigned to precinct polling places according to where they live.
  • Voter Check In System: Election equipment that contains access to voter registration information. The voter must be sign in under his or her name before voting.
  • Voter Check In Table: Location where inspectors will verify the voter’s information. The voter information is sign in using the Voter Check In System and this will initiate the issuing of a Voting Pass.
  • Voting Pass: A paper printed slip that indicates the voter has signed in and is eligible to receive a paper ballot.
  • Early Voting Sites vs. Precincts:

  • Early voting sites are open up to 15 days prior to an election and can process voters from any precinct.
  • Precincts are open only on Election Day and can process just voters assigned to that Precinct.

    Voting Process:

  • The polls open at 7 a.m.
  • The Deputy will greet the voter and direct the voter to proceed to the Voter Check-In Table.
  • The Voter will present an approved form of identification (I.D.) to the Inspector and sign in on the Voter Check-In System.
  • Voters who cannot present an approved form of I.D. will be provided an opportunity to vote by provisional process.
  • The Inspector at the Voter Check-In System will issue the Voter a Voting Pass.
  • The Voter will proceed to the Ballot Issue Table.
  • The Voter will give the Voting Pass to the Inspector at the Ballot Issue Table and will be given a paper ballot.
  • A Voter who chooses to mark the ballot manually will go into a privacy booth and mark the ballot with a pen provided then place it into the Ballot Counting System (BCS).
  • A Voter who chooses to mark the ballot by machine will use the Accessible Voting System to mark the ballot then place it into the Ballot Counting System (BCS).
  • The polling place closes at 7 p.m. or after the last Voter has cast their ballot.
  • Are you a retiree from any Florida State administration retirement system?


    If your spouse is also a Precinct Election Official, do you have to work at the same precinct?


    Will you work outside of your home precinct, if needed?


    Will you serve as an alternate Precinct Election Official (attend training class and be on standby for a work assignment)?


    Do you have leadership ability and can you see yourself in a leadership position?


    Are you interested in working temporary in office positions other than Election Day?


    Name:

    Address:

    Home Phone:

    Cell Phone:

    Which phone number can recieve voicemail?


    Work Phone:

    Email Address:

    Date of Birth:

    Election Certification Positions:

    The Clerk and two Assistant Clerks must be certified on the Accessible Voting System (AVS), The Ballot Counting System (BCS), Voter Check-In System (VCS), Ballot Issue Table and all precinct leadership requirements. Certification is upon successful completion of a 6 hour Master Election Certification (MEC) class.

    Titles and Duties:

    Supervisor of Elections:

    Mark Andersen, Supervisor of Elections, is the top election authority in Bay County for all Election Boards. He is assisted by his staff in conducting efficient and accurate elections.

    Election Board:

    The Election Board consists of the Clerks and Inspectors at the precinct.

    Clerk:

    The Clerk is in charge of the precinct and will attend Sensitivity/Conflict Resolution Training (1 hour) and a Master Election Certification Training (6 hours for new Clerks) or (3 hours for returning Clerks).

    Assistant Clerk:

    The Assistant Clerk will help the Clerk with his/her duties and will attend Sensitivity/Conflict Resolution Training (1 hour) and a Master Election Certification Training (6 hours for new Assistant Clerks) or (3 hours for returning Assistant Clerks). The Assistant Clerk will following instructions from the Clerk, performs duties of the Clerk or Inspector in case of absence. The Assistant Clerk is responsible for the accessible voting system set up.

    Inspector:

    The Inspector is responsible for issuing voting passes and the ballots to the voters and will attend Sensitivity/Conflict Resolution Training (1 hour) and the Inspector Training (2.5 hours). The Inspector follows instruction from the Clerk, verifies voter information in the precinct register, Voter’s I.D. and signature. The Inspector will issue and receive the correct Voting Pass to and from the voter to ensure the correct ballot is issued.

    Ballot Counting System (BCS) Specialist:

    The Ballot Counting System Specialist will set up and monitor the operating system to ensure it functions properly and will attend Sensitivity/Conflict Resolution Training (1 hour) and the Ballot Counting System Training (1.5 hours). The BCS Specialist follows instruction from the Clerk and stands near the BCS to assists voters as needed.

    Deputy:

    The Deputy maintains good order at the polling place and will attend Sensitivity/Conflict Resolution Training (1 hour) and the Deputy Training (1.5 hours). The Deputy is deputized by the Bay County Sheriff’s Office and follows instructions from the Clerk. The Deputy will set up the Notice Board displaying Sample Ballots, Election Information and will correctly place Precinct Signs and Cones. The Deputy greets and assists the voters into the polling place.

    Multiple Choice: Please mark the ONE valid answer.

    1. Who is in charge at the precinct?




    2. Who is responsible for maintaining good order at the polling place?




    3. Who is responsible for the Touch Screen duties at the polling place?




    4. Who is responsible for verifying the voter’s I.D. and signature and issuing the Voting Pass to the voter?




    5. Who is responsible for taking the Voting Pass from the voter and issuing him/her a paper ballot?




    6. When does the polling place open?




    7. When does the polling place close?




    8. When do PEO’s have to show up at their assigned precinct?




    9. When do PEO’s begin breaking down the polling place?




    10. Who is the top election authority in Bay County for all Election Boards?




    True and False:

    11. PEO’s can leave the precinct during the day for lunch and come back.


    12. PEO’s must have excellent customer service skills.


    13. PEO’s don’t get paid, they work as volunteers.


    14. PEO’s must attend training prior to every election.


    15. The Accessible Voting System can only be used by people with disabilities.


    16. PEOs must complete Sensitivity and Conflict Resolution Training each election cycle


    PRECINCT ELECTION OFFICIAL STANDARD OATH (Read and Check the box as you go.)

    I understand the following apply to all Precinct Election Officials:









    Date:

    Electronic Signature:

    Your Email

    Send  Reset

    Mark Andersen,
    Supervisor of Elections
    Bay County
    830 W. 11th St.
    Panama City, FL

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    Phone:

    850.784.6100

    Fax:

    850.784.6141

    Email:

    webrequest@bayvotes.org

    Hours:

    M-F; 8am-5pm